Smart Procurement
Requisition to order, end to end.
Smart Procurement digitizes the complete purchasing lifecycle for fleets — from the requisition raised on board to the delivery confirmed at the gangway. Requisitions are created against structured catalogues and equipment hierarchies, routed through configurable approval workflows with budget checks applied, and converted into RFQs, tenders, and purchase orders without leaving the platform. RFQ and tender management puts supplier competition to work on every significant purchase: quotes are solicited, normalized, and compared side by side on price, lead time, and delivery port, with award decisions documented for audit. Supplier management maintains the commercial memory of the fleet — performance history, quality records, certifications, and pricing trends per supplier — so every sourcing decision starts from evidence rather than habit. Once ordered, dispatch and delivery tracking follows each order through supplier confirmation, forwarding, consolidation, and final delivery to the vessel, synchronized with the port call schedule from Smart Operations so spares and stores arrive where the ship actually is. Spare parts demand from Smart PMS flows in as requisitions automatically, and every order lands in Smart Finance as a commitment the moment it is placed.
-60
%
Requisition Cycle Time
2K+
Suppliers Managed
94
%
On-Time Delivery
35
%
Maverick Spend Reduction
Key Capabilities
Requisition-to-Order Workflow
A single digital thread from onboard requisition to confirmed purchase order. Requisitions are raised against structured catalogues and equipment hierarchies, checked against budgets, routed for approval, and converted to RFQs or direct orders — with full status visibility for the vessel that asked and the office that approves.
RFQ & Tender Management
Solicit, normalize, and compare supplier quotes side by side on price, lead time, quality history, and delivery logistics. Structured tender workflows handle larger procurements with sealed submissions, evaluation criteria, and documented award decisions that stand up to owner and audit scrutiny.
Supplier Management
The fleet's commercial memory: supplier performance history, delivery reliability, quality claims, certifications, and price trends in one record per supplier. Approved supplier lists and category strategies guide buyers toward counterparties that have earned the business — and away from those that haven't.
Dispatch & Delivery Tracking
Track every order through supplier confirmation, forwarding, consolidation, and delivery to the vessel — synchronized with the port call schedule so spares and stores meet the ship where it actually is. Exception alerts flag orders at risk of missing their delivery port while rerouting is still possible.
Approval Workflows
Configurable approval chains enforce authority limits, budget ownership, and category rules without slowing routine purchases. Every approval, rejection, and amendment is logged, giving procurement a complete, audit-ready decision trail from requisition to payment.
How It Works
Raise & Approve Requisitions
Vessels and departments raise requisitions against structured catalogues — including automatic spares demand from Smart PMS. Budget checks and approval workflows clear them for sourcing in hours, not weeks.
Source & Award
Buyers convert requisitions to RFQs or tenders, compare normalized quotes, and award to the best evidence-backed offer. Supplier history and price benchmarks inform every decision.
Order & Track Delivery
Purchase orders commit the spend in Smart Finance and enter dispatch tracking — through forwarding and consolidation to delivery at the vessel, aligned with the port call schedule from Smart Operations.
Receive & Close
Goods receipt at the vessel confirms delivery, feeds three-way invoice matching in Smart Finance, and updates supplier performance records — closing the loop for the next sourcing decision.