Privacy Policy

Your Privacy

Our website ("https://cybersmart.cloud") provides information on our maritime intelligence platform and related services. We hope that you find your visit informative and interesting.

Whilst our website is mainly aimed at a business audience, we also provide a contact form for potential candidates to send in CVs and accompanying information in relation to job vacancies that we may advertise, or where an individual would like to make a speculative application.

What is the Purpose of this Privacy Policy?

Varuna Marine Services B.V., owner and operator of CyberSmart, is the "data controller" and our registered address is Varuna Marine Services B.V., Kraaipanstraat 46, 1091 PM Amsterdam, The Netherlands. We use our website to provide you with information about our maritime intelligence platform and services.

Our website allows you to contact us if you wish to discuss your requirements with us, request a demo, or enquire about our Smart Modules. We may also collect personal information from you if you submit a CV or other information to apply for a job.

This Privacy Policy relates to your use of the website and tells you:

• What personal information we collect about you when you use the website
• How we collect your personal information on the website
• How we use your personal information
• Who we may share your personal information with
• Any transfer of personal information outside of the EEA
• How long we keep your personal information
• What we do to protect your personal information
• What your rights are as a Data Subject in relation to your personal information

If you have any queries about the website, this Privacy Policy, or how we use your personal information, please contact admin@varunamarine.eu.

Personal Information We Process About You

What Information We Process

We may collect the following information about you:

• Name and address
• Mobile phone number
• Email address
• Current employer
• Job applicants — CV information including training, employment history

Personal Information You Give Us

We collect personal information from you if you contact us via our contact forms, email, or if you request a platform demo. We also collect personal information if you submit a job application via our careers page.

Personal Information We Collect Automatically

When you use the website, we may collect certain information automatically such as IP addresses, your activity on our website including times and dates of visits, browser type, operating system, and device identifiers. If you want to know more about how we use cookies, please see our Cookie Policy.

How We Use Your Personal Information

Our Legal Basis for Using Your Information

The law only allows us to use your personal information in certain limited circumstances. When you submit information to us on our website, we will process that information in order to comply with your request for further information, to provide platform access, or to process your application for a job, which we will do with your consent.

If you submit a job application, we may keep your CV on file for up to one year or until the withdrawal of your consent. We believe that our legitimate interests in ensuring that we have access to suitable candidates for future roles do not override your interests and fundamental rights. You can request us to delete your information at any time.

Sharing Your Personal Information

Our Business Partners

Your information may be accessible by our electronic communications providers and our analytics and search engine providers. The following organizations are used by us:

• Google Analytics
• Google Search Console

Legal Requirements and Law Enforcement

We may also disclose your personal information to third parties if we are required by law, or in order to enforce our website terms of use. This includes exchanging information with other organizations for the purposes of fraud protection and credit risk reduction and law enforcement agencies.

Third-Party Privacy Policies

The website may contain links to websites owned by other organizations. If you follow a link to another website, these websites will have their own privacy policy. We suggest that you check the policies of any other websites before giving them your personal information as we cannot accept responsibility for any other website.

Keeping Your Personal Information

How We Store Your Personal Information

The security of your personal information is important to us. We use appropriate technical and organizational measures to safeguard personal information. We use state-of-the-art encryption technology where appropriate to enhance privacy and help prevent information security breaches. We use industry-standard measures and processes for detecting and responding to inappropriate attempts to breach our systems.

Our platform is hosted on Amazon Web Services' (AWS) enterprise-grade cloud infrastructure with data centers located within the European Economic Area.

All third parties who provide services to the website are required to sign a contract requiring them to have appropriate technical, administrative, and physical procedures in place to ensure that your information is protected against loss or misuse.

Retention of Information

We only hold your personal information for as long as necessary for the purposes for which we collected your information. We have a company retention policy that details timescales for the retention of information. Our document retention periods are available on request to admin@varunamarine.eu.

We have set these timescales in accordance with any applicable legislation and where none exists, we will keep your information for a period of 1 year after which time it will be deleted. Please be informed that you may withdraw your consent for processing (including storage/retention) at any time.

Emails

If you choose to send us information via email, we cannot guarantee the security of this information until it is delivered to us.

Your Rights

Access to Information

You have the right to access information that we hold about you. If you wish to receive a copy of the information that we hold, please contact us at admin@varunamarine.eu or write to us at the address above.

Changing or Deleting Your Information

You can ask us at any time to change, amend, or delete the information that we hold about you or ask us not to contact you with any further marketing information. You can also ask us to restrict the information that we process about you by emailing us at admin@varunamarine.eu.

Right to Prevent Automated Decision Making

You have a right to ask us at any time to stop any automated decision-making. We do not intentionally carry out such activities, but if you do have any questions or concerns, you can contact us at admin@varunamarine.eu.

Transferring Personal Information

You have the right to request that your personal data is transferred by us to another organization (this is called "data portability"). Please contact us at admin@varunamarine.eu with the details of what you would like us to do and we will try our best to comply with your request.

Complaints

If you make a request to us under this Privacy Policy and you are unhappy with the response, you can ask for the request to be reviewed under our internal complaints procedure. If you have been through the internal complaints procedure and are still not happy with the result, you have the right to complain to the relevant Data Protection Authority.

Changes to Our Privacy Statement

We review our Privacy Policy on a frequent basis to check that it accurately reflects how we deal with your information and may amend it if necessary. You should check this page regularly to see the most up-to-date information.

How to Contact Us

We welcome questions, comments, and requests regarding this Privacy Policy.